Privacy notice for new-work.se

Privacy notice for new-work.se

Thank you for your interest in the New Work Group. We would like to let you know about how we process personal data in connection with your visit to new-work.se.

Please note that the New Work Group consists of a number of different brands, products and services with their own privacy notice, e.g. XING and kununu. The following links contain specific information as to how we process your personal data, e.g. when visiting one of our websites or using one of our products or services.

For XING, kununu, kununu engage or HalloFreelancer

https://privacy.xing.com/en/privacy-policy

For InterNations

https://www.internations.org/privacy-policy/

For Prescreen

https://prescreen.io/en/privacy-policy/

For Honeypot

https://www.honeypot.io/en/privacy_policy

 

If you are a New Work SE shareholder, information for shareholders on data protection and data processing is available here:

https://www.new-work.se/NWSE/Investor-Relations/Corporate-Governance/New_Work_Datenschutz_fuer_Aktionaere_EN.pdf

 

If you have applied or intend to apply for a vacancy within the New Work Group, you will be provided with a separate privacy notice in connection with your application, available here:

https://www.new-work.se/en/privacy-notice-job-application

 

 Who is responsible for data processing?

As defined in privacy law, the controller determines the purposes and means of the processing of personal data. The controller in connection with you visiting new-work.se is New Work SE, hereafter referred to as ‘we’. Our contact details are as follows: Dammtorstrasse 30, 20354 Hamburg, Germany; phone: +49 40 419 131 0; fax: +49 40 419 131 11; e-mail: info@new-work.se

More information about the New Work SE Group, authorised representatives, and additional contact details are available here: https://www.new-work.se/en/about-this-site

 

 Our data protection officer

Our data protection officer is Anja Engler, New Work SE, Dammtorstrasse 30, 20354 Hamburg, Germany; e-mail: datenschutzbeauftragter@new-work.se

 

Data we receive automatically when you visit our website

During your visit to our new-work.se website, we – or third-party providers we use – automatically collect data from you by way of various tracking technologies.

Here, the XING privacy notice also applies and is available here:

https://privacy.xing.com/en/privacy-policy/information-we-automatically-receive-through-your-use-of-xing

The preceding link also provides you with your tracking opt-out options.

Please note that for the purpose of this privacy notice, any reference to the XING service and its applications in the XING privacy notice also includes this website. The term ‘user’ is also used in connection with your visit to this website.

 

Data you send us when applying for a job

If you have applied or intend to apply for a vacancy within the New Work Group, you will be provided with a separate privacy notice in connection with your application, available here: 

https://www.new-work.se/en/privacy-notice-job-application

 

Data we process if you are a New Work SE shareholder

Information for shareholders on data protection is available here:

https://www.new-work.se/NWSE/Investor-Relations/Corporate-Governance/New_Work_Datenschutz_fuer_Aktionaere_EN.pdf

 

Data we process in connection with registering for the investor relations newsletter or for our press mailing list

Our website gives you the option of registering for an investors’ newsletter or for our press mailing list. We only use the data you provide us with during registration for the purposes described there. We do not disclose your data to third parties.

The legal basis for this processing of personal data is Article 6 (1) a) of the EU General Data Protection Regulation (GDPR) (separate consent). You can unsubscribe from a newsletter or from our press mailing list at any time, e.g. by notifying the sender or by sending a message via the above contact details. The data you entered during registration will then be erased.

 

Data we process when you contact us, e.g. via a contact form

If you contact us, e.g. via a contact form, we process the data you provide us with in order to handle your request. If necessary, we will request your consent to process your data. Data processing for other purposes is subject to the requirements set out in Article 6 (4) of the EU General Data Protection Regulation (GDPR).

The legal basis for this processing of personal data are Article 6 (1) a) of the EU General Data Protection Regulation (GDPR) (separate consent), Article 6 (1) b) of the EU General Data Protection Regulation (GDPR) (processing necessary for the performance of a contract), Article 6 (1) f) of the EU General Data Protection Regulation (GDPR) (processing based on the weighing of interests, and Article 6 (1) c) of the EU General Data Protection Regulation (GDPR)  (processing necessary for compliance with a legal obligation).

We will process your data for as long as necessary for the given purpose. Personal data subject to any statutory retention requirements resulting from, e.g. commercial law or fiscal law, will be stored for the required duration. Once that period ends, a review will be performed to determine whether said personal data must continue to be stored for processing purposes. If that is not the case, the data will be erased. Naturally you are entitled to obtain the personal data we have stored about you at any time (see below), and if we no longer require your personal data for processing purposes, you can request erasure of your personal data or restriction of processing.

 

Social media

When we integrate social media services on our website, e.g. Twitter, Facebook, Instagram, we do not create a direct connection from your browser to the given provider’s servers. This means that no data of yours is sent automatically to the provider whose service is integrated on our website.  However, should you actively click on an integrated service, your browser will connect with that provider’s servers, known as URL forwarding.  Data processing by the provider of the integrated service is subject to the respective provider’s privacy notice.

 

General information about erasure and retention of data

We will process your data for as long as necessary for the given purpose.

Personal data subject to any statutory retention requirements resulting from, e.g. commercial law or fiscal law, will be stored for the required duration. Once that period ends, a review will be performed to determine whether said personal data must continue to be stored for processing purposes. If that is not the case, the data will be erased. Naturally you are entitled to obtain the personal data we have stored about you at any time (see below), and if we no longer require your personal data for processing purposes, you can request erasure of your personal data or restriction of processing.

 

Who do we disclose your data to?

Transfers of personal data to third countries only take place in compliance with statutory conditions governing admissibility. If a transfer of personal data to a third country does not serve in performance of an agreement with you, if we have not received your consent, if the transfer is not necessary to assert, exercise or defend against legal claims, and if no other exceptions have been stipulated, we will only transfer your data to a third country on the basis of an adequacy decision as per Article 45 of the EU General Data Protection Regulation (GDPR) or subject to appropriate safeguards as per Article 46 of the EU General Data Protection Regulation (GDPR). In general, we put in place appropriate safeguards as per Article 46 of the EU General Data Protection Regulation (GDPR) along with an adequate level of data protection by agreeing with the receiving entity on standard contractual clauses (SCCs) issued by the European Commission.  Copies of the standard contractual clauses are available on the European Commission website.

 

Your rights as the ‘data subject’

You have what is known as the right of access, meaning you are entitled to obtain the personal data we have stored about you.  Any requests for personal data not submitted in writing are subject to proof of identity.

In addition, you have the right to erasure and the right to restriction of processing to the extent permitted by law. Moreover, you have the right to object to processing to the extent permitted by law. The same applies to your right to data portability.

 

Right to lodge a complaint

Our supervisory authority is: The Free and Hanseatic City of Hamburg, the Hamburg Commissioner for Data Protection and Freedom of Information (HmbBfDI), Professor Dr. Johannes Caspar, 7th floor, Ludwig-Erhard-Strasse 22, 20459 Hamburg, Germany; phone: +49 40 428 54 4040; fax: +49 40 428 54 4000; more information is available on www.datenschutz-hamburg.de (in German).

You have the right to lodge a complaint with a supervisory authority if you feel that your personal data is not being processed in compliance with the GDPR.  You can also lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement. Further information about the complaints procedure is available in Article 77 of the EU General Data Protection Regulation (GDPR).

 

Last updated: June 2020