Privacy notice for job appli­cants

Thanks for your interest in a vacancy at a New Work Group company. We’d like to let you know about the personal data we process in connection with your application.

This privacy notice applies in addition to our existing Privacy Policies when visiting our websites which provide you with detailed information as to how we process your personal data as a result of you visiting our website or for reasons other than your job application:

For xing.com
https://privacy.xing.com/en/privacy-policy

For engage.kununu.com
https://engage.kununu.com/en/privacy/

For internations.org
https://www.internations.org/privacy-policy/

For prescreen.io
https://prescreen.io/de/privacy-policy-website/

 

Who is responsible for processing your data?

The data controller under privacy law is the company to which you are applying/have applied for a job. Hereafter, the respective data controller is collectively referred to as “we”.

Data controller contact details

New Work SE
Dammtorstraße 30
20354 Hamburg
Germany

Phone: +49 40 419 131-0
Fax: +49 40 419 131-11
E-mail: info@xing.com

datenschutzbeauftragter@new-work.se

 

XING Marketing Solutions GmbH
Dammtorstraße 30
20354 Hamburg
Germany

Phone: +49 40 419 131-0
Fax: +49 40 419 131-11
E-mail: info@xing.com

datenschutzbeauftragter@new-work.se

 

XING Young Professionals GmbH
Dammtorstraße 30
20354 Hamburg
Germany

Phone: +49 40 419 131-0
Fax: +49 40 419 131-11
E-mail: info@xing.com

datenschutzbeauftragter@new-work.se

 

XING Events GmbH
Sandstr. 33
80335 Munich
Germany

Phone: +49 89 552 73 58-0
Fax: +49 89 552 73 58-10
E-mail: info@xing-events.com

datenschutzbeauftragter@new-work.se

 

XING E-Recruiting GmbH & Co. KG
Dammtorstraße 30
20354 Hamburg
Germany

Phone: +49 40 419 131-361
Fax: +49 40 419 131-11
E-mail: e-recruiting@xing.com

datenschutzbeauftragter@new-work.se

 

XING E-Recruiting GmbH
Wollzeile 1-3 Top 5.1
1010 Vienna
Austria

Phone: +49 40 419 131-361
Fax: +49 40 419 131-11
E-mail: e-recruiting@xing.com

datenschutzbeauftragter@new-work.se

 

XING E-Recruiting Switzerland AG
Gartenstrasse 25
8002 Zurich
Switzerland

Phone: +49 40 419 131-361
Fax: +49 40 419 131-11
E-mail: e-recruiting@xing.com

datenschutzbeauftragter@new-work.se

 

XING Networking Spain S.L.
CL CONSEJO DE CIENTO, 334-336
P.6 PTA.1
Barcelona
Spain

Phone: +49 40 419 131-0
Fax: +49 40 419 131-11
E-mail: info@xing.com

datenschutzbeauftragter@new-work.se

 

XING Portugal Unipessoal Lda.
Rua Alfredo Allen, nº 455
Porto
Portugal

Phone: +49 40 419 131-0
Fax: +49 40 419 131-11
E-mail: info@xing.com

datenschutzbeauftragter@new-work.se

 

XING Switzerland GmbH
Gartenstrasse 25
8002 Zurich
Switzerland

Phone: +49 40 419 131-361
Fax: +49 40 419 131-11
E-mail: e-recruiting@xing.com

datenschutzbeauftragter@new-work.se

 

kununu GmbH
Neutorgasse 4-8
Top 3.02
1010 Vienna
Austria

Phone: +43 (1) 393 00 30 0
Fax.: +43 1 253 30 33 2403
E-mail: office@kununu.com

datenschutzbeauftragter@new-work.se

 

kununu engage GmbH

Köpenicker Straße 154
10997 Berlin
Deutschland

Phone.: +49 (0) 40 4191313831
E-mail: berlin@kununu.com

datenschutzbeauftragter@new-work.se

 

kununu US LLC
34 Farnsworth Street, 3rd floor
Boston, MA 02210
USA

E-mail: service@kununu.us

datenschutzbeauftragter@new-work.se

 

InterNations GmbH
Schwanthalerstr. 39
80336 Munich
Germany

Phone: +49 (0)89 4613324-0
E-mail: info@internations.org

support@internations.org

 

Prescreen International GmbH
Mariahilfer Straße 17
1060 Vienna
Austria

Phone: +43 (1) 89 07 679
E-mail: office@prescreen.io

edsb@procado.de

Which of your data do we process? And to what end?

We process the data you provide us with during your application so as to be able to assess your suitability for the vacancy (or any other suitable vacancies within the New Work Group) and to conduct the application process. This includes your application documents (CV, cover letter and certificates) as well as the following personal data:

  • Title/salutation, first name and last name
  • E-mail address
  • Date of birth
  • Phone number
  • Address
  • Country of residence and
  • Nationality

During the course of an application process, we may ask applicants to take an online personality diagnostics test to enable us to gauge their personality, e.g. for social skills or specific character traits. We have commissioned the following company to organise and evaluate these tests within the scope of a commissioned data processing agreement: The Predictive Index, LLC, 101 Station Drive, Westwood, Massachusetts 02090, USA. The Predictive Index LLC participates in the Privacy Shield Framework, which permits the export of corresponding data to the USA: https://www.privacyshield.gov/participant?id=a2zt0000000GomSAAS&status=Active

Provided you grant us your consent to do so, which you can revoke at any time, we also add the data and application documents you send us to our TalentPool so we can contact you at a later date regarding future vacancies.

We also send out surveys from time to time as part of our quality assurance process, meaning that we may contact you after your job application process.

We will notify you if we intend to process your personal data for any purpose other than that for which it was originally collected.

 

What is the legal basis of this?

When we process your personal data in connection with your job application, we do so primarily on the basis of Section 6(1)(b) GDPR or, when processing data in Germany, on the basis of Section 26 of the German Federal Data Protection Act (BDSG) which permits data processing for employment-related purposes where necessary for hiring decisions.

Should this data be required following completion of the application process in order to comply with a legal obligation, data may be processed in line with the recitals provided in Article 6 GDPR, particularly for the purposes of legitimate interests as set out in Section 6(1)(f) GDPR. In such cases, our interest pertains to the assertion or defence of claims.

 

How long is the data saved for?

In the event of an unsuccessful application, candidate data is deleted after a period of six (6) months.

In the event that you provide the corresponding consent, we will add your data to our TalentPool. There, your data will be deleted after a period of two (2) years. We will contact you before this period expires to ask you if you’d like us to continue saving your data in our TalentPool.

Should your application result in an employment relationship with New Work SE or another New Work Group company, the data from the job applicant system will be transferred to our employee information system.

 

To which recipients are the data passed on?

We use a specialised software provider for our application process. This service provider acts on our behalf and may also gain access to your personal data in connection with maintaining and updating its systems. We have concluded a commissioned data processing agreement with this provider to ensure that data is processed in a lawful manner.

Following receipt, your application data will be screened by our HR department. Suitable applications will then be forwarded internally, possibly also within the New Work Group, to the head of the department looking to fill the vacancy. The subsequent steps will then be taken accordingly. Your data will only be made available to people within the company who need access to ensure correct handling of our application process.

To the extent permitted for the above purposes, we also send your personal data to our affiliates.

Otherwise, personal data may be processed on our behalf on the basis of commissioned data processing agreements by providers of applicant selection process systems, e.g. personality diagnostics.

 

Where is the data processed?

Unless stated otherwise, your data is processed solely at data centres within the European Union.

 

Your rights as a “data subject”

You have to right to receive information about which of your personal data we store and process.

Requests not submitted in writing may be subject to identity checks.

You also have the right to rectification or erasure of your personal data, and/or the right to restriction of processing provided you are legally permitted to do so.

You also have a right to object to processing to the extent permitted by law. The same applies to your right to data portability.

 

Right to lodge a complaint

Irrespective of an administrative or judicial remedy, you have the right to lodge a complaint with the supervisory authority. This right applies, in particular, in the Member State of your place of residence, your place of work, or the place of the alleged infringement should you be of the opinion that your personal data is not being processed in line with the GDPR.